|
BY-LAWS FOR
THE REGINA ENGINEERING SOCIETY Amended May 2003
1) NAME
The society shall be known as the REGINA ENGINEERING SOCIETY
(Chapter of the Association of Professional Engineers and Geoscientists
of Saskatchewan, hereinafter referred to as the APEGS).
2) MISSION STATEMENT
The REGINA ENGINEERING SOCIETY exists to serve the professional
and social needs of engineers in the Regina area and to support interaction
between its members, local technical societies, engineering students,
and major engineering employers.
3) OBJECTIVES
The objectives of the REGINA ENGINEERING SOCIETY shall be to promote
the objectives and interests of the Engineering Profession in close
cooperation with APEGS:
a) To develop
and maintain high standards in the engineering profession.
b) To facilitate the acquirement and the interchange of professional
knowledge among its members.
c) To advance the professional, social, and economic welfare of its
members.
d) To enhance the usefulness of the profession to the public.
e) To collaborate with universities and other institutions in the
advancement of engineering education.
f) To promote good relations between engineers and members of allied
professions.
g) To cooperate with other technical societies for the advancement
of mutual interests.
4) MEMBERSHIP
a) Membership
in the Society shall be open to all registered members of the APEGS.
b) At the option of the Executive Committee of the Society, other
interested persons who are not qualified for registration in the APEGS
may join the Society as Affiliates. Affiliates may not hold office
or vote on Society Business. They may join in any other activities
of the Society.
c) Annual dues for Society Affiliates will be set by the Executive
Committee. Such dues shall be paid to the Treasurer. Society Affiliates
shall be nominated by two Society members with evidence that they
have an interest in common with the engineering profession. Society
Affiliates shall be elected by simple majority vote of the Executive
Committee.
5) SOCIETY OFFICERS
a) The officers
of the Society shall consist of President, Vice-President, Secretary,
and Treasurer.
b) The officers shall be members of the Regina Engineering Society
and registered members of the APEGS. The positions of Secretary and
Treasurer may be combined.
6) EXECUTIVE
COMMITTEE
a) The Society
shall be managed by an Executive Committee consisting of the Society
officers and not less than three (3) other members of the Society.
b) The immediate Past President, Past Secretary, and Past Treasurer
of the Society shall be ex-officio members of the Executive Committee,
for the year following their term of office.
c) Other members shall be as follows:
i) Directors
of each of the Society committees.
ii) An appointed representative of each active Constituent Society
or Technical Section.
iii) An appointed representative of the Regina Engineering Students’
Society
iv) A member of the Faculty of the University of Regina, Faculty
of Engineering.
v) A member of the elected Council of the Association of Professional
Engineers and Geoscientists of Saskatchewan
d) If any vacancy occurs in the Executive Committee, the Executive
Committee may appoint a member for the balance of the term.
e) Five (5) members of the Executive Committee shall constitute
a quorum.
f) Members of the Executive Committee shall hold office for one
(1) year, beginning at the close of the Society Annual Meeting at
which they are elected. They shall continue in office for one (1)
year or until successors are duly elected.
7) COMMITTEES
a) Committees
of the Society shall be established as required to facilitate Society
activities and events. Each Committee shall be directed by a Director.
Not less than three (3) of these Directors shall be elected by the
Society membership and the remainder shall be appointed by the Executive
Committee. Each Director may select as many Committee members as needed.
b) Ad-hoc Committees may be appointed by the Executive Committee.
These Committees shall report to the Executive Committee.
c) The Executive Committee shall outline the terms of reference for
each Committee.
8) TECHNICAL
SECTIONS
By resolution of the Executive Committee, or at a written request of
ten (10) Society members, technical sections of the Society shall be
established. These sections shall correspond to generally recognized
branches of the profession, such as chemical, civil, electrical, mechanical,
etc.
9) STUDENT ENGINEERING
SOCIETY
a) A Regina Engineering
Students’ Society, established by the action of at least ten
(10) students of the Faculty of Engineering, University of Regina,
and operating under its own constitution will be eligible to utilize
the services of the Regina Engineering Society.
b) The Regina Engineering Society shall work with the Regina Engineering
Students’ Society in an effort to provide optimum development
opportunities for engineering students and cooperate with the Student
Engineering Society in its operation.
10) SOCIETY
FUNDS AND PROPERTY
a) The Executive
Committee shall control all funds and other property of the Society.
b) Soon after installation, the Executive Committee shall prepare
a budget for the ensuing year. In so doing, the Executive Committee
shall obtain estimates from the various Society groups such as technical
sections, professional development programs, etc.
c) The approval of the budget by the Executive Committee shall allow
the various groups to spend up to the amount set in the budget. Expenses
beyond those established by the budget shall not be incurred without
prior approval of the Executive Committee.
i) Payment
of accounts, except those paid by accountable advances, shall be
made by the Treasurer. The amount must be within the budget, or
as otherwise approved by the Executive Committee, and must, in addition,
be approved by the Section or Committee Director.
ii) The payment of accounts, except those paid by accountable advances,
shall be made by cheque signed by the Treasurer and the Society
President, Past-President, or Vice-President. All funds received
by the Society shall be deposited in a chartered bank or trust company,
designated by the Executive Committee.
iii) The Treasurer shall maintain complete accounts of the Society
finances. The Treasurer shall submit a financial statement at each
regular meeting of the Executive Committee.
iv) The Treasurer shall maintain separately the account of each
group, the accounts of any special funds, and a physical inventory
of Society Property.
v) The Society shall submit an Annual Report to the APEGS. The Society
fiscal year shall be from 1 June to 31 May. The Report shall be
presented at the Society Annual Meeting.
vi) Prior to the Society annual Meeting, the Executive Committee
shall appoint one or more auditors. The auditors shall not be members
of the Executive Committee. The auditors shall check the accounts
of the Society to satisfy themselves that the financial statement
is correct. The auditor’s report shall be presented at the
Society Annual Meeting.
11) SOCIETY
DUES
a) All membership
dues shall be collected by the APEGS office or by the Treasurer of
the Society.
b) Annual dues shall be as established or revised only at the Annual
Meeting of the Society.
12) NOMINATION
AND ELECTION OF OFFICERS AND ELECTED COMMITTEE CHAIRS
a) The Nominating
Committee shall be chaired by the immediate Past President of the
Society and shall include members as required. In the event that the
immediate Past President is unable to assume this duty, the Executive
may appoint a Director for this committee from the members of the
Society.
b) At least six (6) weeks before the Society Annual Meeting, the Secretary
shall communicate to each member the list of officers presented by
the Nominating Committee. The date, time and place of the Society
Annual Meeting shall also be stated and attention drawn to the following
clause:
i) “Further nominations may be made over the signatures of four
(4) members of the Society with written acceptance of the nominee.
Such nominations shall be given to the Secretary at least three (3)
weeks before the Annual Meeting. All nominations shall be accepted
by the nominee in writing.”
c) If there is more than one nomination for any position, the Secretary
shall then send out a letter ballot. The Ballot Form shall show the
names and addresses of all nominees. This shall be done at least two
(2) weeks before the Annual Meeting. The votes shall be returned to
the Secretary (or Secretary-Treasurer) at least two (2) days before
the Annual Meeting. The Executive Committee shall appoint the Nominating
Committee, or others, as scrutineer to count the ballots and report
the results at the Annual Meeting. The Nominating Committee Director’s
ballot shall be retained in a sealed envelope and shall only be counted
for the purpose of breaking a tie vote. Ballots shall be destroyed
by motion of the Annual Meeting.
d)
e) If only one (1) nomination is received for any position, the President
shall announce the officer elected to the position by acclamation
at the Annual Meeting.
13) ANNUAL MEETING
The Annual Meeting shall be held during the month of May or June, unless
otherwise determined by the Executive Committee, and in any event not
more than fifteen (15) months after the last preceding Annual Meeting.
Not less than ten (10) days notice of the Annual Meeting shall be communicated
to all members. Ten (10) members shall constitute a quorum.
14) ORDER OF
BUSINESS OF ANNUAL MEETING
The order of business for the Annual Meeting shall be:
a) Reading of
the notice calling the meeting.
b) Reading of the minutes of the previous Annual Meeting.
c) Reports of the Secretary; Treasurer; and Committee Directors.
d) Auditor’s Report.
e) President’s Address.
f) Installation of New Officers.
g) Correspondence, new business, notice of motions.
15) REGULAR
MEETINGS
Regular meetings shall be held as determined by the Executive Committee.
16) SPECIAL
MEETINGS
Special meetings may be called by the Executive Committee or on written
request, addressed to the Secretary, of ten (10) Society members stating
the object of the meeting. A quorum at special meetings shall be twenty
(20) members. Executive Committee will set date of the meeting. A notice
stating the object, date and place of the meeting shall be communicated
to all members at least ten (10) days before the meeting. No other business
may be conducted at such meetings.
17) INACTIVE
SOCIETY
If the Society is inactive for two (2) years it may be declared dormant
by action of the Council of the APEGS. The Council, or the last elected
Society Officers, may initiate the dissolution of the Society with concurrence
of the last elected Society Officers. The assets of the Society, held
in Regina, would be returned to the general fund of the APEGS.
18) AMENDMENTS
TO THE BY-LAWS
Proposals to introduce new Society By-Laws, or to amend or repeal By-Laws,
shall be presented in writing to the Executive Committee. The proposals
shall be signed by ten (10) members of the Society. The Executive Committee
shall consider the proposals and notify the proposers of their position
in less than two (2) months. The proposers may then withdraw their proposals,
accept any changes suggested by the Executive Committee, or insist on
the original form. The final proposal shall then be sent to the Society
Secretary within one (1) month. The Executive Committee may also make
proposals for amendments to By-Laws. Notice of proposed By-Law changes
and the details of those changes shall be communicated to all members
of the Society at or prior to the time of communicating the list of
officers presented by the Nominating Committee. Changes to By-Laws shall
be voted on at the Annual Meeting. An affirmative vote of two thirds
of all present members shall be necessary for the adoption of the new
By-Laws, amendments or additions thereto, or repeal of existing By-Laws.
19) INTERPRETATION
The interpretation of the Society By-Laws by the Executive Committee
shall be final.
20) GENERAL
PROCEDURES
Where not otherwise provided for, the Society shall conform to such
methods and rules of order as may be adopted by the Executive Committee.
|
